How to handle .pdf files containing both B&W and color pages.

Summary:

Visionary products are designed to ignore .jpg files while doing OCR work.  Here is a process to allow you to provide OCR data for both .tif and .jpg files.

This process is designed for production services, vice end-users; so we are going to be using the Visionary Scan program.  This process will only focus on converting one document.  If you have multiple documents to convert, judicious use of IrfanView’s options and Windows Explorer will all the conversion of multiple documents.  That process is outside the scope of this write-up, but can easily be done by a competent computer tech.

Resources:

(Here is a link to the sample file we will be using, Getting Started - Going To Trial)
(We will be using a free program called IrfanView for the image conversion.  You can find it on the internet or use your own favorite program.  This write-up will specifically reference IrfanView.)

Process:

With a Scan project already started, choose File, Import, PDF Files.

Browse to, Select and click the Open button for the sample .pdf file.  The .pdf conversion process converts the .pdf file into trial usable image files.  In this scenario, the majority of the files are .jpg color images.

We can continue at this point as normal and finish our project.

However, if we want to produce OCR data for these files, we will find that we do not get any results for the .jpg image files.

The following is the process to get OCR data for both the .tif and .jpg images.

1. In the Scan program; import the mixed .pdf file.
2. Then select Tools, Delete Empty Folders in Project.
3. Close the Scan program.
4. Use Windows Explorer to Append “Original” to the directory name portion of the deponents .vigx directory.  Leave the .vigx portion alone.
5. Again use Windows Explorer to create a copy of the deponents .vigx directory.  Replace the “Original” with “Working” in the directory name portion, leaving the .vigx portion alone.
6. Launch IrfanView.
7. Choose File, Batch Conversion/Rename.
8. In this window,
1. Check Batch conversion,
2. Output format = “TIF - Tagged Image File Format”,
1. Options = “CCITT Fax 4”,
2. Uncheck “Use advanced options (for bulk resize...)
3. Click the “Use current (‘look in’) directory” button.
4. Use the drop down option in the “Look In:” option select the copied and renamed directory from above.
5. Use the drop down for “files of type:” to choose “JPG/JPEG - JPG Files”.
6. Click the “Add All” button.
7. Click the “Start Batch” button.
9. When the process completes, click “Exit batch”.
10. Close IrfanView.
11. Use Windows Explorer to delete all the .jpg files from the “Working” .vigx directory.
12. Remove the “Working” portion of the .vigx file name.
13. Launch the Scan program and select this Scan project.
14. Choose OCR Doc.
15. When the OCR process finishes, close the Scan program.
16. Use windows Explorer copy the “OCR” directory from the .vigx directory into the “Original” .vigx directory.
17. Delete the non-”Original” .vigx directory.
18. Remove the “Original” from the .vigx directory.
19. Launch the Scan program and select this Scan project.
20. QC and finish the process.

There may seem to be many steps, but in reality, the process can be completed very quickly.

If there are any questions, do not hesitate to contact Visionary Support form the web site, Visionary Legal.

Here is a link to information about the Visionary Scan program.  Scan information.

thank you,
chuck

Easily set Windows 7 for Trial Presentation

This tidbit is also useful when using PowerPoint to make a presentation.

The issue that arises is that Windows 7's really cool Aero scheme will interfere with your dual screen presentation.

Right click on the program's shortcut for your software (in my scenario, that is, oddly enough, Visionary 8) and choose Properties.

Now choose the Compatibility tab.

Check the box for Disable desktop composition.

Choose OK to close this window.

Now whenever you launch this software, Windows 7 will first switch to the Basic color scheme.  When you close the program, Windows 7 will revert to the "really cool" Aero scheme.

Now your presentation should look like you want it to.

Visionary 8 Professional

Thanks,
chuck


www.VisionaryLegal.com

Create an IssueBuilder from a text file

Here is the best method to create an IssueBuilder from a text file.

First, open Visionary, choose your case, create an IssueBuilder and add one text clip from the correct depo.  Export this IssueBuilder using File, Export IssueBuilder.  Save the file as a Formatted Text file.  Open that text file in Notepad.

Next download the Excel spreadsheet from this link:  IBFormattedTextImport.xls  See Note 1 below.

Open this spreadsheet and enter your clips into Column B, starting in Row Five and continuing to the end of your clips or Row 100, whichever comes first.  Your clips MUST be in this format:  page:line - page:line with one clip per row.  (Replace the sample clips in Rows 5-7.)  Save this spreadsheet.

For example:

• 14:1 - 15:3
• 8:14 - 12:23

They do not need to be in order.

(If you already have them in a document, text file or spreadsheet; you can simply copy-paste them into this spreadsheet.)

Replace the sample data in Row Three, Columns D and J only, with the appropriate information from the text file.  It is VERY important that you use the information from the exported IB text file.  Entering data that you think is correct, may not enable the linkage from the IB item to the depo.

After you have entered your clips and filled in D3 and H3, the formula in J5 through J100 generates the lines that you need to add to the text file that you have open in Notepad.

Copy the appropriate Rows from Column J and paste them onto the end of the text file you have open in Notepad.  Save this text file and close Notepad.

Use the File, Import, IssueBuilder option.  Choose the file type of formatted text and select the text file you just modified.

You will see the IB in Visionary twice, the second one is the new one.

For more information about Visionary 8 Trial Presentation software, check us out at www.VisionaryLegal.com.

Thanks,
chuck beckman

Note1.  (At the time the spreadsheet was uploaded, it was virus scanned with a current anti-virus program.  The files are stored on a secured server, but like EVERYTHING on the internet, you should virus scan this file after downloading.  If you are still leery of the file, check out the ancillary posting that describes how you can create your own spreadsheet.)